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Executive Assistant
Executive Assistant
22
Pukekohe East
Job Views:
Created Date: 2026-06-22
End Date: 2026-08-21
Experience: 2 - 3 years
Salary: 49999
Industry: Tours & Travels
Openings: 1
Primary Responsibilities :
Executive Coordination
- Manage and monitor emails, WhatsApp communications, and other correspondence on behalf of senior management.
- Schedule, organize, and coordinate meetings, appointments, and calendar activities.
- Send meeting invitations, reminders, and follow-up communications.
- Maintain daily schedules and ensure effective time management for executives.
Task Management & Follow-ups
- Track ongoing tasks, projects, and assignments across departments.
- Follow up with team members regarding deadlines, deliverables, and pending actions.
- Ensure timely completion of assigned tasks through regular monitoring and coordination.
- Escalate delays or concerns to management when necessary.
Communication Management
- Act as a liaison between senior management and internal teams.
- Facilitate clear and effective communication across departments.
- Draft, review, and circulate internal communications, reports, and updates.
- Coordinate information flow between stakeholders and management.
Documentation & Reporting
- Maintain accurate records of meetings, discussions, action items, and task updates.
- Prepare reports, presentations, meeting minutes, and status summaries.
- Organize and maintain digital files, documents, and correspondence.
- Develop and maintain trackers for tasks, projects, and follow-up activities.
Administrative Support
- Assist in day-to-day administrative and operational activities.
- Coordinate travel arrangements, meeting logistics, and event schedules if required.
- Support management in handling confidential information and documentation.
- Ensure smooth execution of administrative processes and office coordination.
Experience Requirements:
Education
- Bachelor's Degree in Business Administration, Commerce, Management, or related field.
- Additional certification in Administration or Executive Assistance is an advantage.
Experience
- 2–5 years of experience as an Executive Assistant, Personal Assistant, Coordinator, or Administrative Executive.
- Experience supporting senior management or leadership teams preferred.
Technical Skills
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Experience using Google Workspace and digital collaboration tools.
- Calendar and meeting management.
- Documentation and report preparation.
- Task tracking and follow-up management.
Soft Skills
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- High attention to detail and accuracy.
- Problem-solving and decision-making skills.
- Ability to work under pressure and meet deadlines.
- Professionalism and confidentiality.
Preferred Candidate Attributes
- Strong and confident personality.
- Proactive and self-driven approach to work.
- Excellent follow-up and coordination capabilities.
- Assertive yet professional communication style.
- Ability to independently manage senior-level coordination.
- Disciplined, dependable, and highly accountable.
Key Competencies
- Executive Support
- Calendar Management
- Communication Coordination
- Task Tracking & Follow-up
- Documentation Management
- Stakeholder Coordination
- Time Management
- Administrative Excellence
- Problem Solving
- Organizational Skills
Key Performance Indicators (KPIs)
- Timely completion of assigned tasks and follow-ups.
- Meeting scheduling accuracy and effectiveness.
- Response time to communications and requests.
- Documentation accuracy and record maintenance.
- Executive satisfaction with support services.
- Coordination efficiency across departments.
- Adherence to deadlines and reporting timelines.