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Import Documentation Executive
Import Documentation Executive
22
Bawana
Job Views:
Created Date: 2026-04-08
End Date: 2026-09-06
Experience: 3 - 4 years
Salary: 0
Industry: Others
Openings: 1
Primary Responsibilities :
Job Description – Import Documentation Executive
Location: Noida, Delhi NCR
Industry: Freight Forwarding, Logistics & Transportation
Employment Type: Full-time
Role Overview
We are looking for a detail-oriented and proactive Import Documentation Executive to manage end-to-end documentation and coordination activities for air and sea import shipments. The candidate will ensure timely clearance, accurate billing, and effective communication with clients and stakeholders.
Key Requirements
- Around 1 year of experience in Import Documentation
- Knowledge of import documentation (BL, AWB, HBL, Packing List, Invoice, COO, etc.)
- Familiarity with customs clearance procedures and EXIM regulations
- Proficiency in MS Office (Excel, Word, Outlook)
- Strong written and verbal communication skills
- Ability to work under pressure and manage multiple shipments
- Knowledge of freight forwarding software/TMS is an advantage
Experience Requirements:
Key Responsibilities
- Handle all import documentation for Air and Sea shipments
- Follow up with vendors and shipping lines for booking confirmations
- Prepare and verify House Bills of Lading (HBL), Airway Bills (AWB), and other import documents
- Track shipments via flights and vessels in real time
- Monitor and update sailing, departure, and arrival status of consignments
- Proactively update customers on shipment status at each milestone
- Collect Delivery Orders from vendors/shipping lines
- Share Delivery Orders with customers and CHA partners
- Monitor Delivery Order validity, especially for SOB bookings
- Coordinate with Custom House Agents (CHA) for customs clearance
- Liaise with transporters for last-mile delivery and container returns
- Track empty container returns as per carrier requirements
- Collect documents from CHA, CF agents, and RPS for billing
- Ensure accurate and timely billing as per approved quotations
- Cross-verify invoices before submission to avoid discrepancies